Finding a Location Part 2

After you have identified the type of event you are planning and its purpose, several other factors come into play as you find the venue itself.

Here is Part 2... finding the right event space. The venue must have an appropriate space for the type of event an organization plans to hold.

Ask yourself these questions:

- Does the event venue meet the spacial criteria of your program?
- Can the venue accommodate your production, entertainment, A/V, sound, and other technical needs?
- Does the condition of the facility reflect the high standards of your organization?

Step Two

Build a menu. Food & beverage are probably just as important as the business meeting topic itself. Although people don't attend events for the sole purpose of getting a free meal, they do want to leave an event satisfied with a sufficient menu. If this doesn't happen, it's a reputation that will follow the event planner...

Ask yourself these questions:

- Buffet or sit down menu (how much time for the meal on your agenda?)?
- Do any of the attendees have dietary restrictions?
- Will the attendees be pleased with what is being offered?

In our next post we'll share with you how to calculate your budget, incorporating what your managements prefers and the image of your venue matching the corporate culture.

Meanwhile happy planning!

Ref: About.com